Experience. Grace. Ease. Mastery.

2020 opened up a new vista of possibilities for our clients, as they discovered that creating customized virtual events, in many ways, improved upon live events - and now, hybrid events are becoming the wave of the future.

How is this possible? Can virtual and hybrid really take the place of IRL (in real life)?

At One Field, we pivoted from live to virtual with cutting edge training and a focus on leveraging what was the most powerful advantages of the virtual environment.

Most of us know the value of live events, and creating a hybrid not only allows the “IRL (in real life)” event to take place, but to scale up by having participants join globally, exponentially increasing your reach by including those not willing or able to travel.

Here are some of the surprising advantages of hybrid & virtual:

• A greater audience and networking potential, global reach.

• Recorded content can be made available right away, marketed, documented and multi-purposed instantly.

• Significant and extraordinary cost reductions, especially compared to the proportional successful outcomes.

• Actual increase in intimate engagement, leveraging specialized technology. Unique and creative participation opportunities.

• Huge improvement in logistics, including ease of entry, less time for breaks, venue and food savings.

• Easier distribution of materials digitally.

Here is what is extraordinary about the events we have designed and participated in. Because we work with clients who are unusually energy attuned, their feedback is that their participants actually get better results with their virtual offerings than in person!

Our passion and training is in “outcome driven design”Our mentors Licia Rester and Mark Samuel put it best:

Outcome driven design is defined as design that creates an organic, logical and sequential roadmap that meets your participants known goals as well as their pain points and yet to be discovered solutions.

- Licia Rester & Mark Samuel, Virtual Event Mastery

Our Specialties

One Field specializes in producing virtual events up to 200 interactive participants, or up to 1000 webinar participants. We also produce hybrid events with up to 50 live participants, and create interactivity between the live participants and the virtual. We choose the platform most suited to the customized needs of our clients. Here are the specific ways we support our clients.

• Ticketing and registration platforms

• Email and marketing integration

• Talent coordination, training and management

• Consult with you on choosing platforms and designing events

• Setting up and producing the events, including tech rehearsals

• Integrating virtual attendance and participation into your live events

• Supporting talent with lighting, audio, video and background and brand styling

• Craft event strategy and design, including scripting

• Design unique graphics for platform and livestreams

• Mitigate tech risks and formulate back-up plans

• Advise on recording strategies

• Create video and audio products from your recordings

We also partner with a powerful social media marketing team as well as additional technicians and consultants to scale your events effectively and to support your own customized “outcome driven design”.

What Makes Us Unique

Because we have partnered and trained with high level coaches and teachers of life mastery, we are able to support you in creating events that are uniquely effective, whether you are producing a fundraiser, a panel discussion or a group event. Because our training extends beyond the technical, as consultants we co-create with you events that deliver extraordinary engagement and sustainment of training for your participants. Because, at heart, we are both technicians and teachers ourselves.

We use the following factors in highly innovative ways to set your event apart from all of the others:

Using innovative activities to foster engagement, intimacy, community and learning retention

Integrating coaching and transformational tactics from our own training and our work with masterful thought leaders and teachers

Tactics to build teams and create highly effective connection

Extraordinary talent coaching. We are coaches and facilitators ourselves, and we can coach both new and seasoned speakers to deliver an extraordinary presentation using tactics that are highly specific to virtual.

Consulting on content and experience design to transition live presentations into specific presentation structures that exploit the strengths of virtual. VIRTUAL IS NOT JUST A RECORDING OF A LIVE EVENT!

Using movement, mindfulness practices, guided processes and interactive engagement with games, quizzes, and structured interactivity to create results driven events.

But Let’s Not Forget…

Above all, we are proud of our technical mastery. Our mission is to educate our clients that virtual events have the potential to create extraordinary and unprecedented return on their investments IF they respect the technology involved and the virtual concept itself. Creating virtual events by themselves or with a team not trained in this technological environment and highly specific design methodology results in events that…well, we have all experienced them: technically imperfect or event disastrous events resulting in boredom, restlessness, and the dreaded “Zoom fatigue”.

It’s time to Soar! We love virtual as much as we love live, and our love is truly infectious. We love this quote by Simon Sinek:

People don’t buy what you do; they buy why you do it and what you do simply proves what you believe.

- Simon Sinek

Tell Us About Your Event.

Our awareness is that the more details we learn and communicate beforehand, the more graceful and professional an experience we can provide for creating your video services.

We love to take the mystery out of this process, and have supplied this form as a way of documenting these details. We can then provide competitive and streamlined pricing, delivering a cost effective budgeting strategy to provide a maximum return on your investment.

Some of these details may be unknown to you, but please do your best to supply any available information. We would love to go through these with you together as well, or just discuss details verbally. Once we have this information, we can supply estimates and timelines more efficiently.

We look forward to supporting you with all of your inspiration and creative and energetic manifestation for an impeccable and engaging event! Please reach out to us if you are interested in having us as consultants to design your event using the Virtual Event Mastery method. We highly recommend this powerful methodology; please connect with us or their organization to create incredibly transformational events!

(note: if you are also filling out our editing form, you do not need to duplicate the same questions, please just supply the “Name of Project” field)

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Your Name

Contact Email

Phone

(###)

###

####

Name of Project

Client Company (to be used on invoice)

Brief description of event, how many people will be filmed, location description and general content of event.

Address of event(s)

Dates and Times of Event(s)

Please specify dates and times for video coverage only. Do not include setup times.

Let us know what resources will be provided by the venue, and their contact info

How many participants will we need to capture audio for? Please include if they are presenters, facilitators, or audience members.

Will there be interviews, such as testimonials? If so, please indicate details

Based upon the needs of your event, we will suggest a camera coverage strategy. Do you already have an idea of how many cameras you will need?

Will audience members be recorded with either video or audio?

Do you have equipment that you or the venue will be providing, such as lighting, audio, microphone, laptop, streaming devices etc?

Do you require large monitors onstage or prompters for speakers?

Will you be using any Powerpoint, slideshows or additional media?

Will footage need to be delivered onsite?

Are your vendors and contractors covered by existing insurance?

Yes

No

Need discussion

Will any confidentiality / non-disclosure agreements need to be signed? Please explain as needed.

Do you wish to capture video or audio testimonials at the event?

Do you have any additional notes or inquiries?

If you are planning to host an online event, please answer the questions below

How many people do you expect will be joining online?

Do you require support with registration, marketing, landing pages or ticketing? Please discuss.

Will you be using interactive processes for online participants, such as breakout rooms? Please explain.

Will the speakers or audience members be directly interacting with online participants who will in turn respond?

Will you be planning processes or activities for online participants to do by themselves, with a group or with each other?

Did you wish to provide an immediate archive of the event for online participants?

Is editing is required? If so, please fill out the questions below.

General description of what will be edited and what form it will take.

Do you wish to show online participants or to record their audio for the edit? Please give details.

Will motion graphics or graphic branding be created? Please provide specifics.

Will you be using any tools specific to online participants you haven't listed yet?

Have you considered protocol for participant security control, such as best practices for muting and camera, passwords, participant monitoring and tech support? Please discuss.

Thank you!